NASA SEWP VI – All You Need To Know

Mar 27, 2024

Latest Updates:

June 24, 2024:

NASA has issued Amendment 3 to the SEWP VI solicitation with the following important updates:
  • The due date for proposals has been extended from July 11, 2024 at 12pm EST to July 25, 2024 at 12pm EST.
  • Exhibit 4 – NAICS Crosswalk has been revised to incorporate changes from Amendment 1.
  • Attachment J – C_SCRM form errors have been corrected.
All updated documents referenced in Amendment 3 are dated June 24, 2024 on SAM.gov, replacing previously posted versions of the same documents

June 18, 2024:

NASA has released an update regarding the SEWP VI solicitation. The key changes are minor, primarily affecting Exhibit 2b and Exhibit 2c. Here are the details:
  • Category B: Exhibit 2b has been revised to match the technical areas specified in the solicitation.
  • Category C: Exhibit 2c now includes a selection box for technical areas.
If a Pre-Proposal Questionnaire (PPQ) was already submitted using the previous version of the document, there is no need to resubmit it. The due date for the solicitation remains unchanged.
 
 
 
 

June 13, 2024:

NASA has issued a new update, Amendment 1, on June 13, 2024, with no change in the solicitation due date. The update includes important revisions and clarifications to the solicitation documents:

Key Updates:

  • Enclosure 2: Information on UNSPSC
  • Exhibit 3a: A new column for Secondary Providers has been added to the Category A Solutions Spreadsheet (POC tab).
  • Exhibits 2a, 2b, and 2c: Past Performance Questionnaires (PPQs) for each category (Category A, B, and C) with Excel errors fixed. Note:
  • Previously submitted PPQs for the same past performance reference do not need to be resubmitted.
  • Exhibit 1: Clarification on the page count for the Relevant Experience Projects (REP) description.
  • Attachment A: Correction made to the reference in the EWP Scope (referencing Attachment C).
  • Attachment C: Updated language in the Contract Holder User Manual regarding the location of the UNSPSC code.
  • Attachment D: Revision to DRD #3 in the Contract DRD list.
  • Attachment J: Section 1.6 of the C_SCRM Attestation Form has been revised.

 

May 23, 2024:

SEWP VI has released the final Request for Proposal (RFP). To access registration and acquisition-related documents, please visit the SEWP VI website. All documents are available in PDF format, and it’s recommended that potential offerors regularly check the website for updates.

Offerors are advised to carefully adhere to solicitation instructions, with proposals due by the specified date. Comments on the RFP can be submitted electronically using the SEWP VI RFP application by June 7, 2024.

May 21, 2024:

NASA is diligently working on the Final Solicitation for the SEWP program, with no new updates or revised procurement schedule currently available. The SEWP Program Office will announce developments publicly when ready to proceed, anticipating a potential issuance of the Final Solicitation before the end of Q3 FY 2024. However, delays could occur, possibly pushing the tentative award past October 2024. Due to the significance of this requirement, protests may impact the source selection process. The period of performance is set to begin around May 1, 2025, and efforts are underway to have SEWP VI contracts finalized by that date.

Download the Understanding Document of SEWP VI Final RFP

March 27, 2024: Important SEWP VI update! 

NASA has announced that the registration for the Information Session scheduled for April 2, 2024, has been closed as the capacity has been reached. As a result, the April 2, 2024 Industry Day has been postponed until further notice. However, a recording of the session will be available on the SEWP VI procurement site after the event.

It is expected that the Final Solicitation will be issued in early Q3 FY 2024. However, this timeline is approximate and is subject to change. Further details may be shared during the Information Session. Awards are tentatively planned for October 2024, but there might be a delay depending on when the final solicitation is actually released. The performance period is expected to begin on or around May 1, 2025.

March 14, 2024

The SEWP Program Management Office (PMO) announced a virtual webinar scheduled for April 2, 2024, at 1:00 PM ET to provide an update on the SEWP VI Solicitation, highlighting changes from the Draft Solicitation to the upcoming Final Solicitation. This webinar will solely serve informational purposes, with no Question and Answer session. Registration is mandatory for attendance. While the Special Notice lacks an updated procurement schedule, Deltek suggests the Final Solicitation might be released in early Q3 FY 2024, subject to change. Proposals are anticipated sixty (60) days post the Final Solicitation release, with awards tentatively set for October 2024, albeit potential delays due to a prolonged source selection process and possible protests. The period of performance is projected to commence around May 1, 2025.

Attendee Registration Link

February 29, 2024

On February 29, 2024, a Special Notice was issued, distributing answers to inquiries from interested vendors and emphasizing that any discrepancies between the Final Solicitation, published answers, and the Draft Solicitation would be governed by the Final Solicitation. The release date for the Final Solicitation, initially anticipated in Q2 FY 2024, remains uncertain according to the notice, with proposals due 60 days post-release. Awards are tentatively set for October 2024, but potential delays are acknowledged, attributed to the expanded scope of SEWP VI compared to SEWP V, potentially leading to increased proposal submissions and extended evaluation times. Additionally, the notice anticipates the possibility of protests due to the magnitude of the opportunity and vendor interest. The period of performance is expected to commence around May 1, 2025.

NASA has released a Request for Information (RFI) titled “IT Solutions Sources Sought,” issued on February 28, 2024. This RFI aims to explore the availability of specific technologies under the SEWP Technology Areas and is not part of the SEWP VI Final Solicitation process. It includes detailed definitions, UNSPSC, and PSC Codes for each Technical Area, as well as a spreadsheet showcasing sample technology based on historic purchases from SEWP V. NASA has invited interested parties to submit their responses to this RFI by 11:00 AM ET, March 6, 2024.

The NASA SEWP Program Office is working on the SEWP VI Final Solicitation, anticipated for Q2 FY 2024. Proposals will be due sixty (60) days after release, with awards tentatively scheduled for October 2024 and performance starting around May 1, 2025.

NASA SEWP VI – All You Need To Know

If you are a small business looking for a stable flow of contract opportunities in the IT Domain, then the National Aeronautics and Space Administration’s (NASA) contract vehicle Solutions for Enterprise-Wide Procurement (SEWP VI) is a great prospect to know more about. NASA issued a draft RFP for Solutions for Enterprise-Wide Procurement (SEWP VI), the iteration of the previous SEWP V, on September 8, 2023. SEWP is a Government-Wide Acquisition Contract (GWAC) covering a comprehensive array of IT-based solutions and encompassing categories such as tablets, desktops, network equipment, storage systems, software platforms, audio-visual products, product-centric services, and more. SEWP remains a cornerstone of procurement for federal agencies, with a primary focus on the acquisition of IT products and solutions distinctly separate from IT services. SEWP V boasts over $12.2 billion in FY 2023 funding obligations, and SEWP VI is expected to have no cap on the number of awarded contracts.

In this blog, we will discuss the most important features of the draft RFP of SEWP VI, what you should consider before preparing to bid, and the latest happenings on this contract vehicle.

SEWP – Past, Present, and Future

SEWP V is extensively used by federal agencies like the Department of Defense, the Department of Veteran Affairs, the Department of Justice, and so on. Below are some key insights to the SEWP V:

  • SEWP V duration: May 1, 2015, to April 30, 2025, with optional contract period extensions.
  • Multiple Indefinite Delivery/Indefinite Quantity (IDIQ) contracts under SEWP V.
  • Various pre-competed contracts and vendors in each category.
  • Contracts are divided into groups and categories covering IT products and services.
  • Categories include computer hardware, software, cybersecurity, cloud computing, etc.
  • Benefits for government agencies: streamlined procurement, competitive pricing, access to cutting-edge technologies, and a wide range of IT solutions.
  • Small business categories awarded: Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Woman-Owned Small Businesses (WOSB), Economically Disadvantaged Woman-Owned Small Businesses (EDWOSB), Historically Underutilized Business Zones (HUBZone) Small Businesses, Veteran-Owned Small Businesses (VOSB), and Small Businesses (SB).

From FY 2020 to FY 2023, the top buyer from the government was the Department of Veteran Affairs, the top performing PSC Code was 7030 – Information Technology Software, and the top 3 contractors in terms of contract awards were FCN Inc, Thundercat LLC, and Mythics Inc. In the same period, 81% of the contract amounts were awarded to small businesses. A total of 195 contracts were awarded under SEWP V, each with a $20 Billion contract limit.

Current and Future Status of SEWP VI:

  • Draft RFP: The initial step in the SEWP VI process involved the release of the Draft Request for Proposals (RFP), identified as SEWP VI Draft RFP – 80TECH23R0001.
  • SEWP VI RFP Comment Tool: This was made available for industry professionals and stakeholders to submit comments and questions regarding the SEWP VI RFP. The comment tool was open until October 23, 2023, providing an opportunity for clarifications and inquiries.
  • SEWP VI Industry Day: Scheduled for October 18, 2023, the SEWP VI Industry Day provided a platform for government representatives and industry experts to engage and discuss the forthcoming RFP. This event aimed to foster understanding and collaboration between government agencies and potential contractors.
  • RFP Release in 2024: The Request for Proposals (RFP) for SEWP VI is expected to be officially released in 2024. The RFP serves as the formal document outlining the requirements and guidelines for interested contractors to submit their proposals.
  • Award Date: The SEWP VI contract award date is anticipated to be on May 1, 2025.
  • Solicitation Postings: It’s important to note that all official solicitation postings and their accompanying attachments for SEWP VI are exclusively accessible on SAM.GOV, which is the designated platform for government contracting and procurement opportunities.

Objectives of SEWP VI?

The specific objectives of SEWP VI, like its predecessors, include:

  • Streamline IT Procurement: SEWP VI aims to simplify the process of acquiring IT products and services for federal agencies, making it more accessible and efficient.
  • Address Diverse IT Needs: SEWP VI is designed to cater to the varied IT requirements of federal agencies, offering a wide array of solutions, including hardware, software, cloud services, and support.
  • Foster Competition: The SEWP program encourages a competitive environment by engaging a broad spectrum of industry vendors, ensuring federal agencies have access to competitive pricing and a diverse selection of IT products and services.
  • Deliver Value: SEWP VI focuses on providing government customers with excellent value for their IT procurement by offering competitive pricing, exceptional customer service, and a multitude of solutions.
  • Adherence to Regulations: The program incorporates stringent management and compliance standards to ensure that federal agencies adhere to federal procurement rules and regulations when making IT purchases.
  • Optimize Efficiency: SEWP VI aims to be efficient and effective in helping federal agencies meet their mission goals while making the most of their resources.
  • Stay Current with Technology: SEWP VI keeps up with evolving technology trends to ensure federal agencies have access to the latest IT innovations and solutions.

Key Features of SEWP VI:

Special Focus on Small Businesses: SEWP VI focuses on fostering small businesses; hence, contractors from various socio-economic categories will have certain preferences. One such is past performance criteria:

  • In Category A, offerors need to provide past performance references showcasing at least three content representative areas.
  • In Category B, offerors must provide past performance references showcasing at least three content representative areas. HUBZone, SDVOSB, and EDWOSB offerors need to provide past performance references showcasing at least two content representative areas.
  • In Category C, offerors’ past performance references are required to showcase at least three content representative areas. HUBZone, SDVOSB, and EDWOSB offerors must provide past performance references showcasing at least two content representative areas.

No Bar on the Number of Awards: Based on the Draft RFP, NASA has mentioned that “The Government intends to evaluate proposals and make an award to each and all qualifying offerors.” Hence clearly stating that there will be no limit on the number of awards. The term qualifying offeror, as defined in the solicitation, means an offeror that meets all the following criteria –

  • Submits a proposal that conforms to the scope category requirements of the solicitation they are proposing.
    Meets all requirements within the firm down select phase of evaluation:
  • Phase 1- Pass Mandatory Relevant Experience requirement with a current ISO 9001:2008 or 9001:2015 Certification of Conformity/Conformance and
  • Phase 2- Have an overall Neutral, Moderate, High, or Very High Level of confidence past performance rating and
  • Phase 3- Have overall High confidence in Mission Suitability: High Confidence in both subfactors- Management Approach and Technical Approach and
    Is determined to be a responsible source IAW FAR 9.104.
    Is otherwise eligible for an award

Emerging Technologies: SEWP VI is all about embracing the future. One of its most notable features is a strong emphasis on integrating cutting-edge technologies into government procurement. This includes focusing on technologies like artificial intelligence, machine learning, and cloud solutions. By doing so, the government aims to enhance efficiency, streamline processes, and stay ahead in an ever-evolving tech landscape. The SEWP VI contract empowers agencies to harness the power of innovation, ensuring that federal operations keep pace with the rapidly advancing world of technology.

Combination of Unrestricted and Small Business Set-Asides: All three categories will have a mix of unrestricted and small business set-asides in the following categories –

  • Category A – Group A1 will be unrestricted competition, and Group A2 will be set aside for small businesses only.
  • Category B – Group B1 will be unrestricted competition, and Group B2 will be set aside for small businesses only.
  • Category C – Group C1 will be set aside for small businesses only. Group C2 has been reserved yet.

Categories Available Under SEWP VI

Category A involves IT solutions, covering Information Computer Technology (ICT) and Audio Visual (AV) products and services. It includes diverse technology areas like IT computer systems, networking, software, A/V equipment, and product-based services. Category B provides customized Enterprise-wide IT solutions, including managed services and enhancements to ICT/AV infrastructure. This category spans technical areas such as network services, cybersecurity, and innovation services. Category C offers Mission/Program-level IT Professional Services, including custom programming, telecommunication services, data analytics, cybersecurity, and more

Certifications Required for SEWP VI

  • For All Categories:
    ISO 9001 standard via a current ISO 9001:2008 or 9001:2015 Certification.
  • For Category B and C:
    Capability Maturity Model Integration (CMMI) via a current CMMI-Development (CMMI-DEV) or CMMI-Services (CMMI-SVC) Appraisal at Maturity Level 2 or higher.

Proposal Format

As per the draft RFP, the following is the proposal format for SEWP VI:

Volume I: Offer Volume

  • Requirements: SF1449 Blocks 12, and Offeror-required fill-ins in clauses, provisions, and attachments
  • ISO 9001 and CMMI Certification
  • Mandatory Experience

Volume II: Past Performance Volume

  • Information from the Offeror (10 Pages)
  • Cover Page, Indices, Customer Evaluations, and Termination/Descope information

Volume III: Mission Suitability Volume

  • Technical Approach (Volume III A) (90 Pages)
    Cover Page, Indices, SOW Compliance Matrix
  • Letters of Authorizations

Category A- IT Solutions* (30 Pages)
Category B- IT Enterprise-Wide Solutions* (30 Pages)
Category C- IT Services* (30 Pages)

  • Management Approach (Volume III B) (10 Pages)
    Cover Page, Indices, Phase-In Plan, Small Business Utilization

SEWP VI Events

  • Industry Day – October 18, 2023: The SEWP VI Industry Day, held on October 18, 2023, was a crucial event for industry engagement. It provided a forum for stakeholders to gain insights, ask questions, and receive presentations on SEWP VI-related topics. Questions and comments from this event were slated to be addressed as part of the responses to the questions and comments on the Draft RFP.
  • Presentation Slides: Presentation slides from Industry Day can be reviewed to understand the topics covered comprehensively.
  • Industry Day Audio: Audio recordings from the morning and afternoon sessions of Industry Day were made available for those who wished to listen to the proceedings.
  • Reverse Industry Day – November 15, 2022, and February 13, 2023: The Reverse Industry Day events, which took place on November 15, 2022, and February 13, 2023, offered opportunities for industry representatives to present their queries and insights. Presentation slides from these events and questions and answers were made available for reference.
  • List of Attendees: A list of attendees at the Reverse Industry Day events was accessible for transparency and networking purposes.

These events and timelines are integral to the SEWP VI procurement process, ensuring that government agencies and potential contractors have opportunities to engage, seek clarifications, and stay informed about the progress and requirements of the SEWP VI contract.

If you are a small business contractor, NASA SEWP VI can be your gateway to opportunities in the federal domain. Given this contract vehicle’s past performance, it has been a huge success within the agencies. This streamlined and competitive contract vehicle offers a wealth of IT solutions while prioritizing small business participation.

Our team at iQuasar is well-versed with SEWP VI and many other contract vehicles. We have been tracking and following all the updates for this and other contract vehicles. We support small businesses bidding for complex contract vehicles such as Polaris GWAC, OASIS + (GSA BIC MAC), CIO-SP4, 8(a) STARS III, and other GWACs.

Our team of experts will supervise your entire bid process by helping you evaluate your eligibility, increase your readiness levels, prepare a custom-made proposal development strategy for your firm’s unique requirements, and create a high-quality and compliant response to help you win. Please feel free to get in touch with us to find out more.

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