What’s new in PACTS III Draft RFP 3?

Dec 8, 2023

If you are a small business contractor trying to work with the federal government, you might be aware that the Department of Homeland Security’s (DHS) Program Management, Administration, Clerical, and Technical Services (PACTS) III is currently one of the prime contract vehicles that must be on your list. DHS has released the third draft of the PACTS III on 27 October 2023, and some major changes were made throughout the draft RFP. On November 09, 2023, a consolidated copy of all questions received through the second draft of the PACTS III RFP was released.

The competition type is targeted for 8(a), HUBZone, Service-Disabled Veteran Owned Small Business (SDVOSB), and Woman Owned Small Business (WOSB) Set-Asides with 541611, 561110 and 541330 NAICS codes. The aggregate ceiling for PACTS III is $8.4 Billion. All the official documents of PACTS III RFP documents are available here. This blog is in continuation to our previous blog on the Second Draft RFP of PACTS III, where we explained the major changes in Draft II and the updated SOW. We have also been tracking this IDIQ very closely and providing all the latest updates. In the latest Draft, the agency has made several important adjustments that might influence how you structure your proposal. In this blog, we will be discussing in detail the changes in the Third Draft RFP of PACTS III.

 

What is New in the Third Draft?

1. The offeror’s proposal will be evaluated based on the Functional Category, socioeconomic track, and type of Offeror:
The latest draft has given a clear idea about how the contracts will be awarded under the four small business set-aside programs. Under each small business program – SDVOSB, WOSB, HUBZone, and 8(a) – there may be approximately eight (8) awards per set-aside under the three functional categories. This implies that it is anticipated that there will be approximately 96 contract awards under this Multiple IDIQ. Awards have also been divided based on the type of team the offeror has opted for. DHS has planned the awards in such a way that all four socio-economic categories are equally represented, and the type of teaming is also taken into consideration. The illustrations below clearly depict how the awards are anticipated under various functional areas and socio-economic tracks.

PACTS III Draft 3

PACTS III Draft 3

PACTS III Draft 3

2. Relevancy and Recency definitions of the projects: Under section 4.3.1.1 Qualifications, Project Relevancy and Recency definitions have been explained. These definitions will form the basis for the selection of the projects for Experience and Past Performance. Hence, aspiring bidders need to read the sections very carefully.

3. 40% of projects verified must have been performed by the partner(s) of the joint venture that possess the socioeconomic status associated with the track the Offeror is proposing (52.207-6(a)(1)(i)); Prime Contractor of a Prime/Subcontractor relationship (52.207-6(a)(1)(ii)) or the protégé in a Mentor-Protégé relationship (52.207-6(a)(2): This is one of the most important changes made to the draft and it states that in order to remain compliant and awardable the following criterion must be met for teaming arrangements:

  • 40% of the total number of projects claimed and verified by the DHS under an SBTA must be from the partner(s) of the joint venture that possesses the socioeconomic status associated with the track the Offeror is proposing (52.207-6(a)(1)(i)); Prime Contractor of a Prime/Subcontractor relationship (52.207-6(a)(1)(ii)) or the protégé in a Mentor-Protégé relationship (52.207-6(a)(2).
  • If more than 60% of the projects that are verified under an Offeror’s proposal are performed solely by the partner(s) of a joint venture that does not possess the socioeconomic status associated with the track the Offeror is proposing, the subcontractor(s) in a Prime/Subcontractor relationship or the Mentor(s) in a Mentor Protégé relationship, the Offeror’s proposal will be deemed non-compliant and ineligible for award.

4. Most of the attachments were refreshed: Most attachments associated with the Draft IDIQ were refreshed and shared on sam.gov.

5. The Government intends to use the Procurement Integrated Enterprise Environment (PIEE) suite for proposal submission and retrieval: In the latest draft, it has been mentioned that all the proposals need to be submitted through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) suite at https://piee.eb.mil/piee-landing/. Proposals submitted via mail or hand-delivered will not be evaluated.

6. Updated SOW: DHS has made certain changes to the Statement of Work, and here is the updated version:

FC1 – Administrative Management and General Management Consulting Services: Contractors will be required to fulfill any of the services below, but are not limited to the following:

1. Management Support – for situations where the preponderance of work is Program Management in nature with day-to-day operations such as:

  • Financial Planning (excluding investment advice) and budgeting
  • Records Management
  • Office Planning
  • Strategic and Organizational Planning
  • Physical Distribution and Logistics
  • Management Advisory Services
  • General Management Consultants (including administrative or management consulting services)

2. Program Management:

  • The contractor shall provide program management support to government personnel.

FC2 — Office Administrative Services: Contractors will be required to fulfill any of the services below, but are not limited to the following:

1. Word Processing/ Typing, Paper Shredding, Transcription, Stenographic — for situations that require duties typically associated with a secretary, administrative assistant, or office management operations

2. Contract/Procurement/Acquisition Support for situations that require contract support, management, or services

3. Court Reporting — for situations that support legal and court services or policy analysis

4.Mailing/Distribution, Courier/Messenger to assist with mail room operations, shipping, and chain of custody procedures

FC3 — Engineering Services: Contractors will be required to fulfill any of the services below, but are not limited to the following:

1. Program Management Support — for situations where the preponderance of work is Engineering in nature

2. Program Evaluation/Review/Development, and Operations Research/Quantitative Analysis — for situations where the preponderance of work is engineering and the day-to-day operations involve program management, staff planning, or analysis (excluding capabilities to perform an Independent Test Agent [ITA] for level 1 and 2 Major Acquisition Programs)

3. Environmental Management:

  • Environmental Site Assessments and Planning
  • Environmental Consulting and Remediation
  • Engineering Process Improvement

4. Training and Support for Systems Engineering:

  • Lifecycle Management
  • Configuration Management
  • Quality Assurance
  • Requirements Analysis
  • Concept Development
  • Design Documentation and Technical Data
  • Data Management and Analytics

5. Mechanical Engineering Services:

  • Robotics Automation Engineering Services – design, integration, and related consulting services
  • Prototype and Fabrication Support/Modeling and Simulation

6. Technical Writing: documentation of service manuals and other support materials for operational requirements

For small businesses, PACTS III can serve as a gateway to work with the federal government. It can open up a steady flow of work for small businesses and help them establish themselves in the federal market. Going after contract vehicles such as PACTS III can be complicated for small businesses, but our team here at iQuasar simplifies the process for our clients. We support small businesses in bidding for complex contract vehicles such as Polaris GWAC, OASIS + (GSA BIC MAC), CIO-SP4, 8(a) Stars III, and other GWACs. We are constantly tracking updates related to contract vehicles like PACTS III. Our team of experts will supervise the entire process by helping you evaluate your eligibility, increase your readiness levels, prepare a custom-made proposal development strategy to your firm’s unique requirements, and create a high-quality and compliant response to help you win. Please feel free to get in touch with us to find out more.

 

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