Top 7 Reasons To Outsource Proposal Development

May 14, 2024

The government contracting industry is highly competitive, especially for small businesses with significant financial implications. In Fiscal Year 2022, the federal government committed about $694 billion on contracts, an increase of about $3.6 billion from FY 2021. Proposal development is one of the most critical steps that needs attention in winning federal contracts. Winning contracts with a repeatable and scalable process is the hallmark of successful government contractors.

Contractors generally need support in tracking and responding to proposals, especially if they are a small business and short-staffed. In small companies, people wear multiple hats, and the owner sometimes responds to proposals himself. In some cases, compliance is an issue; in others, a poorly formatted proposal is another. This blog discusses why outsourcing proposal development makes strategic sense and how it can benefit your organization.

Advantages of Outsourcing Proposal Development

Small businesses face problems with respect to the proposal development that include the following:

  • Responding to more proposals than the staff can manage leads to quality issues.
  • Missing deadlines because in-house proposal writers are already overburdened
  • Losing on opportunities that contractors can bid on and win
  • Submitting content that is not at par with the standard and requirements of the RFPs and RFQs as their in-house proposal team is heavily relying on boilerplates.
  • There are errors in formatting; graphics are not in line with the content.

In addition to this, proposal development in federal contracting requires alignment with the Federal Acquisition Regulation (FAR) guidelines; therefore, compliance plays a critical role in winning. Considering all this, outsourcing the proposal development efforts is a convenient and intelligent option for contractors. Below we have listed the

1. Expertise and Experience: Proposal development outsourcing gives a contractor access to a pool of professionals and teams specializing in creating winning proposals. These professionals bring years of experience, a deep understanding of compliance requirements and federal regulations, domain expertise, and market insights. They are trained in dealing with different types of RFXs from agencies, amendments, using different opportunity portals, and building proposal pipelines.

2. Focus on Core Competencies: Business owners or core teams need to focus on tasks of higher priority. Rather than diverting valuable time and workforce towards proposal writing, your team can concentrate on delivering exceptional products or services, building client relationships, and driving innovation. Outsourcing lets you allocate resources where they are most needed, maximizing productivity and efficiency.

3. Scalability and Flexibility: Outsourcing provides scalability and flexibility to your proposal development efforts. Proposal Development Outsourcing firms can tailor their services based on your needs and help you deliver quality results within tight deadlines. Your support needs vary, from assistance with a single proposal to ongoing dedicated support. This flexibility is valuable for businesses that have fluctuating workloads or seasonal demand.

4. Cost Savings: Outsourcing proposal development can lead to significant cost savings compared to hiring and maintaining an in-house proposal team. Outsourcing eliminates the need for recruiting, training, retaining specialized staff, and investing in infrastructure and technology. Furthermore, various market options are available to select the most suitable services and models that meet your needs.

5. Access to Resources and Tools: Specialized proposal development firms typically have subscriptions and access to premium tools and resources that streamline bid capture and proposal development. In addition, these firms are trained on various government-provided tools that help understand the market, providing critical insights like pricing, incumbent details, and salaries from publicly available sources. Leveraging the expertise and infrastructure of outsourcing partners gives you a competitive edge.

6. Enhanced Quality and Compliance: A partnership with experienced proposal development professionals ensures that your proposals are of the highest quality and comply with all regulations. Outsourcing firms adhere to industry standards and best practices, conduct thorough research, and employ rigorous quality assurance processes to ensure that your proposals meet or exceed client expectations.

7. Access to Allied Services: Proposal development outsourcing firms often have access to graphic designers and recruiting teams that can aid you with other value-added services like creating advanced graphics, supporting contract vehicles, building capability marketing collateral, and recruiting key personnel and other staff for proposal positions and, eventually, contracts.

By utilizing the expertise, scalability, and cost-efficiency of outsourcing partners, businesses can focus on their core competencies, improve proposal quality, and ultimately achieve tremendous success in competitive markets.
iQuasar has 20 years of experience in federal government proposal writing, and we have helped hundreds of clients achieve their business goals. We follow a transparent and effective communication methodology at each stage of the proposal development process. Our writers ensure that the proposals are 100% compliant and responsive, and we use Shipley and APMP methods and best practices. Our cost-effective services range from consulting to new federal contractors to full-scale proposal development services to federal contractors. We also offer specialized support on contract vehicles through our dedicated team. To ensure the quality of the proposal and improve the chances of winning, we follow a three-tier model for proposal color reviews and quality checks. Whether you’re a small business that has just started or an established business, our team can help you craft top-notch proposals and help you in your overall Proposal Development Efforts. Feel free to contact us and learn more about our services.


Contact Us Today!








Subscribe To Our Newsletter

Skip to content